AI bookkeeping for your firm

More clients. With your team.

Hans does your clients’ monthly bookkeeping: processes documents, reconciles payments and finishes the books. Your team reviews the exceptions and signs off the month.

Animation: from 16 bank movements, 6 documents, 4 Uber payouts and one contract, Hans prepares May 2026. 30 cases land in Confirm together, 4 in Review individually. You decide the 4 one by one: two of your decisions create a booking for the list, one is approved, one is archived. Then you confirm all 32 together and close the month. The books are ready to export.

01From evidence to finished books

The groundwork is already done.

Reading documents, identifying counterparties, matching payments and creating entries: Hans brings the work together. You start with the result and can open every piece of evidence.

DeinHans

Tax firm workspace

My account

XRechnung: office supplies from OfficeDepot

OfficeDepot Berlin GmbH · 18 May 2026

€74.90

Invoice number in the transfer

Entry · SKR03Debit = credit · €74.90

Account	Description	Debit	Credit
4930	Office supplies	62.94
1576	Input VAT 19%	11.96
70002	OfficeDepot Berlin GmbH		74.90

The XRechnung carries net, VAT and total. Hans books office supplies and input VAT against supplier account 70002.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
70002	OfficeDepot Berlin GmbH	74.90
1200	Bank		74.90

The transfer on 26 May clears the open item on 70002. The supplier account is back to €0.00.

Google Ads from Ireland, reverse charge

Google Ireland Ltd. · 18 May 2026

€320.00

Payment of €320.00 matched

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
4600	Marketing and ads	320.00
1577	Input VAT § 13b	60.80
1787	Output VAT § 13b		60.80
70004	Google Ireland Ltd.		320.00

Google Ireland charges no VAT. Hans books the reverse-charge tax: €60.80 output VAT and €60.80 input VAT offset each other.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
70004	Google Ireland Ltd.	320.00
1200	Bank		320.00

The direct debit clears the open item on 70004. Only the net amount is paid.

Telematics contract: the monthly rate

Telematik Nord · 01 May 2026

€139.00

Contract rate = direct debit

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
4964	Software, SaaS and dispatch	100.00
1576	Input VAT 19%	19.00
4520	Vehicle insurance	20.00
70001	Telematik Nord		139.00

From the contract, Hans plans the monthly rate: telematics with 19% input VAT, device cover tax-exempt on 4520.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
70001	Telematik Nord	139.00
1200	Bank		139.00

The direct debit equals the contract rate and clears 70001. Hans expects the next rate in June.

Uber payout: rides, bonus and tips

Uber B.V. · 05 May 2026

€4,816.00

Platform clearing 1360 nets to €0.00

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1200	Bank	4,816.00
1360	Platform payout clearing		4,816.00

The bank books only the payout: 1200 against platform clearing 1360.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1360	Platform payout clearing	4,816.00
8400	Ride revenue 19%		3,781.51
8400	Platform bonuses 19%		118.49
1776	Output VAT 19%		741.00
1740	Employee tips payable		175.00

The monthly documents split it: rides and bonuses with 19% output VAT, tips as a liability on 1740.

One payment, three invoices

Hotel Spreeblick GmbH · 28 May 2026

€952.00

3 invoices = €952.00

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
10001	RE-2026-0412	297.50
10001	RE-2026-0418	416.50
10001	RE-2026-0425	238.00
8400	Ride revenue 19%		800.00
1776	Output VAT 19%		152.00

The three sales invoices are open items on 10001 Hotel Spreeblick: €800.00 revenue and €152.00 output VAT.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1200	Bank	952.00
10001	RE-2026-0412		297.50
10001	RE-2026-0418		416.50
10001	RE-2026-0425		238.00

One credit, three open items: Hans allocates the payment by invoice number. Account 10001 is back to €0.00.

USD invoice, paid in euros

DispatchOps Inc. · 21 May 2026

€267.92

Invoice number in the payment

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
4964	Software, SaaS and dispatch	267.26
1577	Input VAT § 13b	50.78
1787	Output VAT § 13b		50.78
70005	DispatchOps Inc.		267.26

The USD 310.00 invoice sits on 70005 at €267.26. Under reverse charge, €50.78 output VAT and input VAT offset each other.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
70005	DispatchOps Inc.	267.26
2150	Currency translation losses	0.66
1200	Bank		267.92

The bank charges €267.92. €267.26 clears the open item and the €0.66 exchange difference goes to 2150.

Net wages from DATEV payroll

Nordblick Lohnservice · 29 May 2026

€4,375.00

Payee is the payroll service

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1740	Wages and salaries payable	4,375.00
1200	Bank		4,375.00

Hans books only the bank side: the net wage transfer reduces wages payable on 1740.

Entry · SKR03No booking

Account	Description	Debit	Credit

The payroll entry itself comes from DATEV payroll. Nothing is booked twice.

Transfer to the reserve account

Mobility Berlin GmbH · 29 May 2026

€6,000.00

Same amount on both accounts

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1210	Bank reserve account	6,000.00
1200	Bank		6,000.00

The debit on the main account is the credit side of the transfer: €6,000.00 leaves 1200.

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1210	Bank reserve account	6,000.00
1200	Bank		6,000.00

The credit on the reserve account is the debit side of the same entry. No revenue, no expense.

Private purchase on the company card

Frischemarkt Ostbahnhof · 25 May 2026

€97.43

GmbH: receivable from the shareholder

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
1381	Receivables from GmbH shareholders	97.43
1200	Bank		97.43

The client confirms this purchase was private. The proposed entry records a shareholder receivable on 1381, without expense or input VAT.

Entry · SKR03No booking

Account	Description	Debit	Credit

A GmbH has no owner drawings: private spending runs as a receivable through 1381. The rule sets the account and books nothing itself.

Paid privately, booked for the business

Vehicle Parts Berlin GmbH · 26 May 2026

€357.00

Paid privately, confirmed by the company

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
4540	Vehicle repairs	300.00
1576	Input VAT 19%	57.00
1665	Payable to GmbH shareholder		357.00

The receipt is addressed to the GmbH: vehicle repair and input VAT. The GmbH owes the amount to the shareholder on 1665.

Entry · SKR03No booking

Account	Description	Debit	Credit

No payment from the business accounts. Only the later reimbursement to the shareholder clears 1665.

Charging session without a receipt

Berlin Energie Ladenetz · 07 May 2026

€58.70

No receipt

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
4530	Fuel and charging	58.70
1200	Bank		58.70

Hans books the direct debit without a document: the full €58.70 to 4530, with no tax key and no input VAT.

Entry · SKR03No booking

Account	Description	Debit	Credit

No document matches amount and date. Without a receipt, Hans includes no input VAT.

A quote, not an invoice

Reifenhaus Tempelhof GmbH · 25 May 2026

€0.00

No matching bank movement

Entry · SKR03No booking

Account	Description	Debit	Credit

A quote creates no liability. Hans proposes no booking.

Entry · SKR03No booking

Account	Description	Debit	Credit

No payment, no invoice. You exclude the document from the books and it stays as evidence.

Bank line imported twice

Telekom Deutschland GmbH · 04 May 2026

€59.50

Date, amount, reference identical

Entry · SKR03Debit = credit · €0.00

Account	Description	Debit	Credit
70006	Telekom Deutschland GmbH	59.50
1200	Bank		59.50

The original entry from the bank feed: the direct debit clears Telekom invoice 2026-05-311 on 70006.

Entry · SKR03No booking

Account	Description	Debit	Credit

Same date, amount and reference. Hans creates no second entry and you mark the copy as a duplicate.

02Your review rules

Routine in batches. Judgment where it matters.

Confirm eligible entries together. Open cases that need individual attention with the reason and evidence already at hand.

DeinHans

Tax firm workspace

My account

Animation: five cases of May 2026 pass the review rules of Mobility Berlin GmbH. The Uber payout and the net wages pass every check and can be confirmed together. SpreeFuel at €5,478.25 reaches the €5,000.00 mark and goes to Review individually under the firm standard. The tyre quote is a document without a booking, a required review. The charging session has no receipt, so Hans includes no input VAT. At €58.70 it stays below the firm standard's €250.00 minimum and can be confirmed together. At the end, 30 cases wait in Confirm together and 4 in Review individually.

Uber B.V.+€4,816.00

Payout 05.05. · 5 May

4,500.00 + 141.00 + 175.00 = €4,816.00
Tips belong to the drivers: 1740, not revenue
Platform clearing 1360 nets to €0.00

Review reasonNo review reason

Can be confirmed together

SpreeFuel Card Services GmbH−€5,478.25

Fuel card invoice May · 15 May

5,478.25 − 119.00 = €5,359.25
Invoice number in the direct debit
Mark bookings from€5,478.25 ≥ €5,000.00

Review reasonHigh-value bookingsFirm standard · from €5,000.00

Review individually

Nordblick Lohnservice−€4,375.00

Net wages May · 29 May

Payee is the payroll service
Bank side only: 1740 to 1200
Payroll journal stays in DATEV

Review reasonNo review reason

Can be confirmed together

Reifenhaus Tempelhof GmbH€0.00

Tyre quote · 25 May

Document without a booking
No matching bank movement

Review reasonDocument without a bookingRequired

Review individually

Berlin Energie Ladenetz−€58.70

DC charging, no receipt · 7 May

No receipt
Account 4530 · no input VAT
Individual review without receipt from€58.70 < €250.00

Review reasonNo input VAT includedFirm standard · from €250.00

Can be confirmed together

Confirm together27

Telematik Nord

Review individually2

DispatchOps Inc.

03The closed month

The month is done. Your software stays.

Closed books, a trial balance, management report and supporting documents. Export profiles for DATEV, Agenda, Lexware buchhaltung and other CSV imports let you continue in the software you already use.

DeinHans

Tax firm workspace

My account

Finalize May 2026

Mobility Berlin GmbH

Review individually0
Confirm together0
Bank reconciliation delta€0.00
Debit = credit€69,218.91

Close monthPeriod finalized. Export package is ready.

Account	Description	Debit	Credit
1200	Bank	19,871.00	22,652.20
1360	Platform payout clearing	19,871.00	19,871.00
8400	Ride revenue and platform bonuses 19%		16,083.20
1776	Output VAT 19%		3,055.80
Total · 25 accounts		69,218.91	69,218.91

Revenue: 16,083.20
Operating expenses: −5,332.47
Other expenses: −0.66
Net result: €10,750.07

Payroll expense comes from DATEV payroll.

Books May 2026Ready to export

Entries: 33
Journal lines: 89
Bank transactions: 16

SKR03 · 01.05.-31.05.2026

More capacity for your firm

Small firm. Serious capacity.

Picture this: the books for 100 clients are ready for review. Confirm routine cases in batches. Your team focuses on exceptions and closing the months.

Illustrative workflow, not a measured capacity result: a firm with 100 clients like Mobility Berlin, 3,400 cases in May 2026. Hans prepares every client month and sorts it by your review rules: 3,000 cases wait in Confirm together, 400 in Review individually. Your firm decides the 400 one by one; 200 of those decisions create a booking for the list. The firm then confirms the 3,200 together, per client and closes all 100 months.

Clear responsibilities

Hans does the work. Your firm decides.

Your client relationship stays with you. So do professional judgement, final acceptance and responsibility for tax filings.

Your client

Provides records and answers questions about the business.

Hans

Connects evidence, produces the books and reconciles the month.

Your firm

Sets review rules, resolves professional questions and approves the books.

Your 30-minute demo

Your next step in capacity. See it in 30 minutes.

What you will see live

01
One transactionFrom its document to its entry.
02
One decisionReview reason, evidence, approval.
03
One finished monthClosed books, reports and export to your software.

Details
Choose time
Confirmation

30 minutesOnlineFree

Book a live demo.

With Ariel Ben Shushan, co-founder of DeinHans. Using a complete sample month.

No preparation. No client data needed.

In German or English
No client data needed

The work behind the finished month

Your digital bookkeeping team.

AI agents process documents, resolve transaction details, reconcile payments and review the books. Your firm sets the rules and retains professional sign-off.

The AI agents in Hans

Document intake agent

Understands your documents.

Reads documents. Creates and checks templates for recurring formats.

Explore the work

Client preparation agent

Resolves questions upfront.

Checks counterparties and contract details. Asks focused questions when information is missing.

Explore the work

Bank agent

Connects the payments.

Connects documents and bank transactions. Resolves differences under your rules.

Explore the work

Accountant agent

Reviews the whole month.

Investigates entries, balances and anomalies. Prepares corrections with a clear rationale.

Explore the work

The work Hans takes off your hands.

From importing client data to finished books and exports.

Document intake agentAI

Your documents. Already processed.

Uploads, Google Drive, e-invoices and multi-page documents.

Supported

Upload
Google Drive
PDF & photos
XRechnung
ZUGFeRD
CSV & Excel
MT940
Contracts

Identify and read documentsAI: The document intake agent classifies records and extracts amounts, tax details, counterparties and service dates.
Create templates with AIAI: Select suitable templates for bank statements and platform settlements, build them from examples and validate them before use.
Sources: Direct uploads and connected Google Drive folders.
Document formats: PDF, JPG/PNG, GIF, WEBP and HEIC/HEIF. Including multi-page documents and grouped receipts.
Structured data: CSV, XLS/XLSX, XML and MT940/TXT, processed through the appropriate import profile.
E-invoices: XRechnung and ZUGFeRD structured invoice data.
Document types: Domestic and foreign purchase and sales invoices, small-business invoices, receipts, credit notes, platform payouts and bank statements.
Recurring contracts: Weekly, monthly, quarterly and annual contracts with terms, due dates and recurring entries.
More sourcesPlanned: Email intake, EML files and OneDrive.

The result

Usable accounting data from your clients’ source documents.

2 / 8

Agent capabilities are configured during setup. Features marked “Planned” are not yet included.

Questions from tax firms

What does Hans do each month?

Hans processes invoices, contracts, bank transactions and platform statements in context. He produces the books, reconciles payments and flags unresolved questions for your review.

Can we keep our existing accounting software?

Yes. Hans delivers closed monthly books with supporting evidence. Alongside the DATEV package, configurable CSV profiles support Agenda FIBU, Lexware buchhaltung and other target systems. We align accounts, import fields and tax keys during setup.

What does our team still need to review?

Your rules determine which cases need individual review. Confirm suitable proposals together; mandatory reviews remain in place. Assess the actual review effort with your own client during the trial.

Who approves and closes the month?

Your firm confirms entries, gives individual approvals and resolves open questions. Month close posts approved proposals that are still unposted and locks the period. Advice, tax filings and annual accounts remain your responsibility.

Which client should we start with?

An eligible client with ongoing monthly bookkeeping and accessible documents and payment data. We align sources, accounts and review rules together. The trial covers one bookkeeping month and 30 days from setup, with no card or automatic subscription.

Resources for your firm

The groundwork is already done.

Routine in batches. Judgment where it matters.

The month is done. Your software stays.

Small firm. Serious capacity.

Hans does the work. Your firm decides.

Your client

Hans

Your firm

Your next step in capacity. See it in 30 minutes.

Book a live demo.

Your digital bookkeeping team.

Document intake agent

Client preparation agent

Bank agent

Accountant agent

The work Hans takes off your hands.

Set up each client

Your documents. Already processed.

Coded. Connected. Traceable.

VAT accounted for from the start.

Resolve payments. Clear items. Account for differences.

An AI review of the complete month.

The books are finished. Your software stays.

Coming next

Questions from tax firms

For a closer look at the accounting.