Taxi and mobility bookkeeping: Trips, platforms, and payouts

Four channels do not mean four kinds of bank sales

This fictional two-vehicle business has the following activity. The figures explain record relationships, not VAT or employment treatment.

Do not add the bank deposits and call the result revenue. The invoice channel has an open receivable, the cash deposit moves money already collected and the platform/card deposits are settlements after adjustments.

First confirm that the channel records do not overlap. If a platform trip was paid in cash, both records may describe one sale. The platform's cash deduction needs the business's own cash evidence; it is not a fee.

Build a short source list

For each provider, bank and cash channel, record who supplies the file, the period it covers and where the related money moves. Include customer invoices outside the platforms, owner-paid purchases and transfers between the business's accounts.

Then add the cost sources: vehicle leases, fuel, insurance, repairs, tolls and other operating documents. Link vehicle or business context where available. A repair paid partly in an earlier month needs that deposit connected, not another full payment.

The owner can explain the vehicle, journey, private payment or unusual report row. The accountant decides the treatment and any employment or tax question.

What Hans can take on

Hans brings supported invoices, contracts, payout reports and bank transactions into the monthly books. Industry setup provides supported rules and account structures that the firm can inspect and adjust. Recurring work can reuse the agreed setup; changed formats and unexplained amounts remain visible.

This is useful because the work is connected. The accountant can follow a payout to the bank, a fuel packet to its invoice or a payroll payment to its agreed liability account without rebuilding separate explanations.

Support still depends on the actual source format. A supported report from one provider does not prove support for another. Hans does not replace dispatch, fleet operations or payroll calculation.

Five cases to inspect before starting

Use the fuel-card guide and payroll-payment guide for two detailed checks. Finish by inspecting the whole month's review and receiving-system handoff, including unresolved work. The example month shows how these cases sit together.