The "Old Way" of Bookkeeping
For decades, small business owners have been stuck in a painful cycle:
- Collecting physical receipts in a shoebox (or a messy Google Drive folder).
- Manually downloading CSVs from banks and payment providers.
- Spending hours at the end of the month trying to remember what that €45 expense was for.
- Sending everything to an accountant who charges by the hour to manually type it into their software.
- Waiting weeks to know their financial status.
This process is slow, error-prone, and expensive. It creates a disconnect between your business operations and your financial data.
The FinOps Way: Digital & Automated
FinOps flips this model on its head by starting with the data source. Instead of manual entry, we use:
1. API Integrations
We connect directly to your bank (via PSD2/Open Banking) and payment providers like Stripe. This means we see every transaction in real-time. No more CSV downloads.
2. AI-Powered Receipt Processing
When you upload a receipt, our AI reads it like a human would. It extracts the vendor, date, amount, and tax rate. Then, it searches your bank transactions for a match.
3. Exception-Based Management
In the old way, you reviewed everything. In the FinOps way, you only review exceptions. If our AI is 99% sure a transaction matches a receipt, we auto-match it. You only hear from us when something is missing or unclear.
Why Compliance Matters
Proper bookkeeping isn't just about knowing your profit margins. It's a legal requirement.
- VAT (Value Added Tax): If you don't have a valid receipt for a business expense, you can't deduct the VAT. This is effectively throwing money away (usually 19%).
- Audit Proofing: Tax authorities require records to be immutable and traceable. Digital systems provide a perfect audit trail.
The Result
By automating the data collection and matching, we reduce the accountant's workload by 90%. We pass those savings on to you, offering a full-service package for a flat monthly fee that's often less than just the software costs of other solutions.